Facilities Admin Assistant
Point
Administration, Operations
Manila, Philippines · Philippines
Location
This is a full onsite role. Our office is located at Arthaland Century Pacific Tower, 5th Avenue, BGC.
Role Hours
The expected working hours for this position are typically from 12:00 AM to 9:00 AM. Start times may vary between 8:00 PM and 12:00 AM depending on business needs and operational requirements.
About Point
✨ Real Impact, Real People: Our mission at Point is to make homeownership more valuable and accessible. Your work directly helps homeowners access their wealth, achieve financial flexibility, and realize life changing goals.
✨ Funding: With over $175M raised from top investors like Andreessen Horowitz, WestCap, Greylock, and Prudential, we’re scaling fast! You have the opportunity to join us at a pivotal stage.
✨ Game-changing Product: We're building a category defining company in home equity. We’ve earned a 4.7 Trustpilot rating and an A+ from the BBB, a testament to the value we provide to our 20,000+ customers.
✨ Great Place to Work: Our employees love working here! We are a Certified Great Place to Work and a Fortune Best Workplaces in the Bay Area.
✨ Hybrid Collaboration, Connected Culture: Based in the Philippines, this hybrid role offers flexibility while fostering strong connection through in-person moments, cross-functional teamwork, and a people-first culture that prioritizes collaboration, belonging, and shared success.
About the role
We are sizing up! Point Digital Finance, Inc. - Branch Office is seeking an enthusiastic, result driven, and customer focused Administrative Assistant!
Your responsibilities
Support the daily upkeep and smooth operations of both serviced and leased office spaces.
Maintain high standards of office cleanliness, hygiene, organization, and workplace readiness in alignment with office standards and inspection checklists.
Conduct routine office walkthroughs and coordinate with building and facility personnel to ensure operational tasks are completed on schedule.
Coordinate food orders, employee engagement activities, collaboration initiatives, and office-related events.
Receive and monitor deliveries, courier requests, office supplies, and incoming equipment.
Assist with asset management activities, including asset tagging, inventory tracking, receiving of goods, and movement of office equipment.
Maintain accurate workplace inventory and office asset records.
Process access badge requests for new hires, collect badges during offboarding, and maintain accurate access control records.
Ensure pantry, hygiene, cleaning, and office supplies remain adequately stocked and replenished.
Coordinate meeting room readiness, workstation setup, seating arrangements, and office event logistics.
Liaise with internal teams, vendors, building administration, and external partners to support workplace operations and administrative requirements.
Provide logistical and administrative support for office projects, operational initiatives, and branch activities.
Support the IT Administrator with equipment receiving, asset tagging, workstation moves, office setup activities, and other approved operational support tasks.
Assist in coordinating administrative requirements and document processing with government agencies such as Pag-IBIG, BIR, SSS, SEC, and local government units.
Identify opportunities to improve workplace processes, administrative efficiency, and employee experience.
Provide onsite or after-hours operational support when required by business needs.
About you
Bachelor’s degree in Business Administration, Management, or a related field preferred but not required.
1–3 years of experience in office administration, facilities support, workplace operations, or administrative coordination within a corporate, BPO, shared services, or fintech environment.
Strong organizational, coordination, and time management skills with high attention to detail.
Strong written and verbal communication skills in both English and Filipino.
Proficiency in Google Workspace and/or Microsoft Office applications (Excel, Word, PowerPoint).
Ability to manage multiple priorities in a fast-paced and evolving work environment.
Customer-service oriented with a proactive, dependable, and collaborative approach.
Ability to handle confidential information with professionalism and discretion.
Comfortable working independently and collaboratively across teams.
Willingness to work onsite and support operational activities based on business requirements.
Familiarity with collaboration tools such as Slack, Notion, or similar workplace platforms is an advantage.
NICE TO HAVE
Experience supporting facilities, administration, or workplace operations in a corporate office environment.
Familiarity with office inventory management, procurement coordination, and vendor management.
Basic understanding of workplace safety practices and office compliance standards.
Experience supporting office events, employee engagement activities, or workplace programs.
Exposure to office setup, workspace expansion, or office relocation projects.
Experience coordinating with government agencies and processing permits or business documentation.
Our benefits
Competitive Pay: Market-leading salary with regular reviews and comprehensive health insurance for you and your dependents.
Career Advancement: Structured development programs, certifications, promotion tracks, and access to an educational reimbursement program to support your career growth.
Work-Life Balance: 18 holidays, and hybrid work options in a supportive environment.
Support for Your Work: Get set up for success with company provided Mac equipment and monitor, and a one-time home office reimbursement to create a productive workspace.